Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
This policy, together with any other documents referred to in it sets out the basis on which any personal data we collect from you or that you provide to us will be processed by us in accordance with UK GDPR.
Adair Ltd is registered with the ICO under certificate ref: ZA559780
We will collect and process the following categories of data about you:
The level of information you give us will depend on your relationship with us. Data will include your name, address, company name, email address and phone number as well as preliminary information about your requirements in relation to the services which we offer and specific personal information required for job applications and employment, job title and payment information.
Personal data held with us will be accurate, kept up-to-date, adequate, relevant and not excessive in relation to purposes(s).
This is information that we collect automatically about your visit during your time on the website. It typically involves technical information and is often collected using small data files called Cookies* . This information helps us to provide you with a good experience when you browse the Site also indicating where the Site requires improvement.
This is information that we receive about you if you use the website we operate. In this case we will have informed you when we collected that data if we intend to share those data internally. We will also have told you for what purpose we will share your data.
This also includes information that we receive from third parties, such as business partners, subcontractors in technical services, advertising networks, analytics providers, search information providers. We will notify you when we receive information about you from them and the purposes for which we intend to use that information.
All information about you that we collect or receive whether of a personal or technical nature may be used by us in the following ways:
To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us.
To provide you with information about other goods and services that we or our selected partners offer that are similar or relevant to those that you have already purchased or enquired about, such contract will only be made by email or phone from which you can opt out at any time; to notify you about changes to our services;
Our business does not generally require the level of data processing that may likely result in high risk to individuals. Should this change, we follow the guidance of ICO to conduct Data Protection Impact Assessment (DPIA) to identify and minimise the data protection risks of such projects.
Unless you ask us not to, we may contact you via email in the future to inform you of our business updates, or invitations to our events. You will always have the opportunity to opt-out of receiving further such communications from us.
We will combine this information with information you give to us and information we collect about you. We will use this information and the combined information for the purposes set out above (depending on the types of information we receive).
We will only share your information with any third party outside of our organisation for statutory and contractual purposes and administration and operation of employment.
All information that you provide to us is stored on our secure servers and we will take reasonable steps to protect your information in accordance with this policy including:
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of any data transmitted to the site and any such transmission is at your own risk.
Once we have received your information we will use strict procedures and security features to try and prevent unauthorized access. While we protect information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information.
Personal data will only be stored with us for as long as is necessary for the reason(s) it was collected, after which point it will be deleted. This includes past employees’ records retained for 5 years then reviewed and/or deleted and retained to a maximum of 7 years. All contacts (clients, suppliers, employees and other stakeholders) held on our database are reviewed every 3 years for retention or deletion as appropriate.
Links
This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
Internet Cookies
This site uses cookies. Cookies are small text files that are used to store small pieces of information. They are stored on your device when the website is loaded on your browser. These cookies help us make the website function properly, make it more secure, provide better user experience, and understand how the website performs and to analyse what works and where it needs improvement.
We use cookies to administer the Site and for internal operations, including troubleshooting, system and security updates, data analysis, testing, research, statistical and survey purposes; to improve the site to ensure that content is presented in the most effective way for you and your computer; Tto allow you to participate in interactive features of our service when you choose to do so; as part of our efforts to keep the site safe and secure; to measure the effectiveness of advertising we serve to you and others and to deliver relevant advertising to you and; to comply with our record keeping and information storage obligations.
You can change your cookie preferences any time by clicking the Cookie Settings icon on the bottom left hand corner. This will let you revisit the cookie consent banner and change your preferences or withdraw your consent right away.
In addition to this, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. We suggest visiting (name of cookie company – obtain from web-designer) for details on how to manage and delete cookies from the major web browsers.
Your rights
Under the UK GDPR it gives you the right to make ‘subject access request’ (SAR) to see all the personal data that we hold about you. Such requests should be made in writing to the contact details given below. There is normally no charge for a SAR. Should your request be manifestly unfounded or excessive (for example, repetitive requests) we may charge a fee to cover our administrative costs in responding.
We will respond to your SAR as quickly as we are able to and in any case within a month of receiving it. For more complex requests, more time may be required whereby we would aim to respond within three months from the date we receive your request. You will be kept updated of the progress.
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us to:
· See what data we have about you, if any.
· Change/correct any data we have about you.
· Have us delete any data we have about you.
· Express any concern you have about our use of your data.
You also have the right to lodge a complaint with the ICO if you have any cause for complaint about our use of your personal data and if we do not resolve it to your satisfaction.
Should you wish to exercise any of these rights you may do so at any time by writing to us at the following address :
Adair, Crossways House,
39 East Street,
Epsom,
Surrey,
KT17 1BL.
Updates to this Privacy Notice
Adair Privacy Notice / Policy is reviewed on a regular basis and when legislation requires. The Policy will be updated herewith accordingly.